Export Fieldwork Business Trip Application Records
Home > Management Mode > Application Records > Export Fieldwork Business Trip Application RecordsAdministrators can click Application Records on the Home page in Management Mode, then select Export Fieldwork Business Trip Application Records to enter the Export Fieldwork Business Trip Application Records page. On this page, administrators can export fieldwork business trip application records of users (employees) within a specified time range, including records that have been approved and those pending review.
Exported Application Record Data Format
In the exported CSV file, all column names are displayed in English. These include User ID, Employee ID, Employee Name, Date, Start Time, End Time, Hours, Status, Reason, Manager Name, Submit Time, and Comments. The Chinese names above are provided for administrators’ reference.
The exported application record data fields are in English. The corresponding Chinese fields are listed below:
| No. | English Field | Chinese Field | Description | Example |
|---|---|---|---|---|
| 1 | User ID | Employee ID | The unique identification ID of the user (employee). | dReHKiseggH3kiOlhnj876fheKle |
| 2 | Employee ID | Personnel Number | The personnel number of the user (employee). | 1 |
| 3 | Employee Name | Employee Name | The name of the user (employee). | Lin Xiaoming |
| 4 | Date | Date | The date of the user’s (employee’s) fieldwork business trip, year/month/day. | 2025/11/20 |
| 5 | Start Time | Start Time | The start time of the fieldwork business trip, hour:minute. | 09:00 |
| 6 | End Time | End Time | The end time of the fieldwork business trip, hour:minute. | 12:45 |
| 7 | Hours | Hours | The total hours calculated based on the start and end time. | 3.75 |
| 8 | Status | Status | The current review status of the application. approved means approved, pending means pending review, declined means rejected, and canceled means canceled. | approved |
| 9 | Reason | Reason | The reason or description filled in by the employee when submitting the application. | Going out to meet clients |
| 10 | Manager Name | Approver | The approver of this fieldwork business trip record. | Zhang Xiaoya |
| 11 | Submit Time | Submit Time | The exact time when the user (employee) submitted this application, year/month/day hour:minute. | 2025/11/20 16:04 |
| 12 | Comments | Approver Comments | The comments left by the approver when approving or rejecting the application. | OK |
Export Data Description
The SwipePoint system permanently stores fieldwork business trip application records in the cloud. However, based on the organization’s subscription status, the permissions and time range for exporting data are subject to certain limitations.
Export Function Categories and Restrictions
Depending on whether your organization has subscribed to the Ad-Free Organization plan, export permissions are divided into the following two categories:
| Subscription Status | Export Scope Restriction | Time Range Restriction |
|---|---|---|
| Not Subscribed to Ad-Free Organization | Only individual export is allowed; the “Export All” function is not available. | A maximum of 2 months of data can be exported. |
| Subscribed to Ad-Free Organization | You can choose to export individual records or export all records. | Up to 1 year of detailed data can be exported. |
Solution for Garbled Characters in Exported Fieldwork Business Trip Application Records
When you open a UTF-8 fieldwork business trip application record CSV file directly in Excel for Windows, text may appear garbled if the file does not contain a byte order mark (BOM) or Excel interprets it using another encoding. We recommend importing the file and selecting UTF-8. Do not convert the file to ANSI or Big5, because characters that those encodings cannot represent may be lost.
Method 1: Import the UTF-8 CSV File in Excel
- Open Excel and create a blank workbook.
- Select Data > Get Data > From File > From Text/CSV. Some versions display Data > From Text/CSV directly.
- Select the exported CSV file, then select Import.
- In the preview, confirm that the file origin or encoding is UTF-8 and the delimiter is a comma.
- After confirming that the preview is correct, select Load.
Method 2: Save the CSV File as UTF-8 with BOM
- Open the CSV file in a text editor that supports encoding conversion, such as Notepad++ or VS Code.
- Change the file encoding to UTF-8 with BOM or UTF-8 BOM.
- Save it as a new file, then open the new file in Excel.
For more information, see Microsoft: Opening CSV UTF-8 files correctly in Excel.
Methods to Share Files from Mobile Phone to Computer
When exporting fieldwork business trip application records, administrators can perform follow-up tasks more efficiently on a computer. Below are several methods for administrators to export files from a mobile phone to a computer:
Method 1: Use Cloud Storage for Transfer
Administrators can upload files from their mobile phone to cloud storage services such as Google Drive or Dropbox. The steps are as follows (Google Drive is used as an example):
- Download Google Drive from the Play Store or App Store.
- Open Google Drive and sign in.
- On the Home page of SwipePoint Management Mode, click Application Records, then click Export Fieldwork Business Trip Application Records.
- On the page, select Google Drive to save the file to Google Drive.
Method 2: Use Messaging Applications for Transfer
Administrators can send files from their mobile phone to a LINE single-person group or messaging applications such as Facebook Messenger. The steps are as follows (LINE is used as an example):
- Open the LINE application on your mobile phone.
- On the LINE home page, tap the Add Friends icon at the top.
- On the Add Friends page, select Create Group.
- On the Select Friends page, directly tap Next in the upper-right corner.
- Enter a group name and tap Create in the upper-right corner to complete the creation of a single-person group.
- On the Home page of SwipePoint Management Mode, click Application Records, then click Export Fieldwork Business Trip Application Records.
- On the page, select LINE, then choose the single-person group you just created to save the file in LINE.
Frequently Asked Questions
Q1: Where can I find the function to export fieldwork business trip application records?
A: You can find the export function by clicking Application Records on the Home page in Management Mode to enter the Application Records page.
Q2: Who can use the function to export fieldwork business trip application records?
A: Only users (administrators) with Management Mode permissions can export fieldwork business trip application records.
Q3: What fields are included in the exported fieldwork business trip application record data?
A: The exported data includes User ID, Employee ID, Employee Name, Date, Start Time, End Time, Hours, Status, Reason, Manager Name, Submit Time, and Comments.
Q4: Why do garbled characters appear when opening the exported CSV file?
A: Excel may interpret a UTF-8 CSV file without a BOM using another encoding. Use Data > Get Data > From File > From Text/CSV and select UTF-8, or save a copy as UTF-8 with BOM. Do not convert it to ANSI or Big5, because characters may be lost.
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